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Welcome to Miami Beach

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 **DEADLINES**

 

·         Deadlines to apply: 60 days for events on public property or 30 days for events on private property. An application fee of $250.00 must be paid upon submittal.

 

·         Deadline to submit all requirements: (inclusive of all City fees, staffing, and auxiliary permits are due 14 days in advance of the event date or load-in (when applicable). Late fees apply.

 Something you should know!

The City of Miami Beach welcomes an array of special events that enrich the community for both visitors and residents. From spectacular beaches to charming streets and walkways, each site offers unique attributes to complement a proposed event; from corporate parties to concerts, neighborhood markets to weddings. Please note that a Special Event Permit will not be issued for any stand-alone vendor, structure, or promotional activity not directly tied to a Special Event. By following the Special Event application requirements and guidelines you will join an accomplished group of professionals who have utilized the sultry and sophisticated setting of Miami Beach as the site of their world class events.

The Special Events office provides assistance in the coordination of events on public property and other properties requiring special zoning exemptions (i.e. pool deck and roof top events) by assisting producers with guidelines and permit requirements and serving as liaison with local and regional city services and neighborhood associations. This Special Events Planning Guide will provide you with vital information on how to proceed in obtaining a Special Event Permit in the City of Miami Beach, please make sure you read it thoroughly.

 

Please be aware, by submitting an application you will be providing full disclosure of your event plans and this information will become public record. Additionally your signature on the Special Events application form implies compliance with the Special Events Guidelines. The Special Event Requirements and Guidelines are available under the forms central page under www.eventsmiamibeach.com.

 

Last but not least, please be advised that the Special Events Office requires SIXTY (60) DAYS NOTICE prior to the event start date in order to process an application. Applications are processed on a first come, first serve basis. Exceptions to the following deadlines will be made at the City’s discretion and late fees may apply. A Special Events permit is a review and approval process, and submission does not constitute approval. Once all items are submitted, registered, reviewed, and terms of coordination have been met your Special Event Permit will be drafted and sent to the City Manager for final approval. Any and all expenses incurred by applicant/producers/promoters prior to the issuance of a Special Event Permit shall be at the sole risk and responsibility of the applicant/producer/promoter, and the City of Miami Beach shall in no way be responsible and liable for same. 

 

We look forward to assisting you in producing a successful event in the City Miami Beach. 

 

If you have any questions regarding the application permitting process, please call the Special Events Office at 305-673-7577.

WHAT YOU NEED TO GET STARTED…

Please submit the following minimum requirements immediately following the completion of your online permit request. Your request will not be reviewed or given a permit number until an application fee of $250.00 is received.

  

**MINIMUM REQUIREMENTS**

 

  1. Application Fee: $250.00 is due upon online application submittal. Other fees such as permit fee, security deposit, VBA’s, sq. ft. fees, etc., are due no later than 14 days prior to event date or load-in date.

For a complete list of Special Event fees please refer to the fee schedule located under the FORMS CENTRAL www.eventsmiamibeach.com.

 

  1. For NON-PROFIT ENTITIES (in order to qualify for fee waivers of you must provide the following documentation):

·         A Fee Waiver Letter addressed to City Manager (Jimmy L. Morales), please email or mail to the Special Events office.

·         501 (C) 3 non-profit certificate and entities must provide the most recent copy of the annual 990 fiscal report.

·         Exempt Certificate is also required. 

 

  1. CERTIFICATE OF INSURANCE & INDEMNITY AGREEMENT  -

o    THE LEGAL NAME ON THE INSURANCE/ INDEMNITY MUST MIRROR EACH OTHER. The entity name and/ or indemnitor is the event permitee.

You can obtain copies of the City’s Insurance Requirements and Indemnity Agreement under the FORMS CENTRAL www.eventsmiamibeach.com.

o    Indemnity Agreement – After submitting the electronic version please submit ORIGINAL document by mail.

 

  1. SITE PLAN/ ROUTE: The site plan must be drawn to scale with area features. CAD/PDF preferred. Please via email.   

 

THE FOLLOWING ARE IMPORTANT ITEMS YOU SHOULD KNOW:

·         NEIGHBORHOOD REVIEW: Please be advised that your event may require review from impacted neighborhoods and/or sign-off from affected businesses/residents.

 

·         SECURITY AND PUBLIC SAFETY: Your event may require hiring City Services such as off-duty Police, Fire Rescue, Ocean Rescue, Parking, Sanitation, and Parks among other personnel/services. Please be advised that some of these departments may require payment up front. These departments will determine minimum staffing levels for the event.

 

·         FEE SCHEDULE: Depending on location and scope of the event additional fees may apply.

 

·         Once you have submitted the minimum requirements, your request will be registered and reviewed. You will then be informed of any outstanding permit requirements as part of the application process (e.g. permit fee, security deposit, neighborhood review meeting dates, sign-offs, permits, etc.). The Special Events office reserves the right to request additional requirements as needed. It is the sole responsibility of the event producer to turn in all required elements 14 day prior to the event. Should the applicant not comply with the above mentioned requirements the City has the right to deny the event permit at any stage that it may be in.

·         Please note that in order to receive an approved permit, you must submit all outstanding permit requirements. It is the applicant’s sole responsibility to do so in a timely fashion. Please refer to the applicant/producer deadline guide for timelines of requirement submittal.

 

 

                                                          

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